Only current undergraduate students from Higher Education Institutions (HEIs) are eligible to participate in AKHIMO. Each HEI may send one team, which consists of one faculty member (team leader/chaperone), three students (team members) and one additional student (optional). The team leader must be an employee of the HEI. The primary role of the team leader is to register the team members on the Olympiad website https://akhimo.urdu.uz (thus certifying that students meet the eligibility criteria; students cannot register on their own) and serve as a point of contact for communications and travel logistics (arrival/departure/visa, etc.). A team leader does not have to be a faculty member; any university affiliated staff or a graduate student can serve as a team leader. While it is preferrable that the team leader travel to Urgench together with the team, if the team leader is not able to travel, the Urgench State University will assign a local graduate students to the team whose primary role will be to organize local travel logistics (airport pick-up/transfer, hotel check-in/check-out, local transportation) for the team, and will serve as a local guide when the teams are taken to sightseeing tours.

Local organizers are pleased to announce that they will cover all expenses for each team (one faculty member and four students) during their stay in Urganch. This includes lodging for five nights, all meals, local transportation, and excursions to Khiva and Urganch, made possible by generous funding from the government of Uzbekistan. Additionally, the organizers are available to assist with logistics for those interested in touring Nukus, Bukhara, Samarkand, and Tashkent.